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General Overview
The Office of the Comptroller offers vendors who provide goods and services to the State of Illinois a more efficient and secure method of receiving their payments by direct deposit. Direct deposit payments bypass the printing and mailing procedures and are transmitted electronically to the vendor's financial institution for posting to their accounts. Because payments are directly deposited and not printed, there is no remittance advice to pass along to vendors. However, vendors may receive limited remittance information along with their payments, if it is provided on the payment voucher by the paying agency.
Eligibility
Individuals or companies who currently receive commercial payments may be eligible for the State of Illinois Direct Deposit program. Vendors must be able to authorize all payments from the State into one bank account. Success depends primarily on the vendors' remittance needs and the agencies with whom they do business.
Vendor Number
The Office of the Comptroller currently requires that all State of Illinois payments for a particular authorized Vendor Number (FEIN or SSN) be deposited into one account. Before enrolling, you are encouraged to review the Vendor Payments section of the Comptroller's website to ensure that all payments are being paid to the Vendor Number under which you are enrolling. If there are multiple organizations or locations being paid under this Vendor Number, you must ensure that you are authorized to direct all of these payments to be deposited into one account.
Remittance Information
Illinois Direct Deposit currently relies upon the banking system to transmit payments to State vendors' and providers' accounts using the Corporate Trade Exchange (CTX) transaction type with multiple addenda records. The CTX is a National Automated Clearing House Association (NACHA) standard. Addenda records are formatted in an ANSI X.12 820 Remittance Standard and are delivered through the Automated Clearing House (ACH) network, along with the payment to the financial institution designated by the vendor. If you require notification of payment receipt and addenda detail, contact the financial institution to establish how you will be notified. It is the financial institution's responsibility to provide you with this information. Effective September 18, 1998, NACHA rules require financial institutions to provide the information contained in the CTX addenda records within 48 hours to any customer who requests them.
The State of Illinois does not provide notification of payment directly to the payee. However, the Comptroller's web site does provide limited payment information. For more information on online payment inquiry and direct deposit call (217) 557-0930.
Enrollment
You may begin the enrollment process by contacting the State Comptroller's Electronic Commerce division at (217) 557-0930.